Privacy Policy
The Kinesiology Association (“KA”, “we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, share, and safeguard your personal information when you visit or interact with our public website at www.kinesiologyassociation.org. (kinesiologyassociation.org)
Please read this policy carefully. By using our website, you agree to the processing described in this policy.
1. Who we are (Data Controller)
Kinesiology Association
Office 80 Bowman House
Bowman Court
Whitehill Lane
Royal Wootton Bassett
SN4 7DB
Telephone: +44 (0)1980 881 646
Email: admin@kinesiologyassociation.org
The Kinesiology Association is registered with the UK Information Commissioner’s Office (ICO). Our registration number is CSN8748067. For more information about the ICO and your rights, visit www.ico.org.uk
2. Information we collect
We collect personal data in the following ways:
a) Information you provide voluntarily
When you contact us using online contact forms, email, telephone, or other means, we may collect:
Name
Email address
Telephone number
Postal address
Any other information you choose to provide
b) Automatically collected information
When you visit the website, we may automatically collect:
IP address
Browser type and version
Pages visited and interaction data (via analytics cookies)
Device and operating system information
We use Google Analytics to gather anonymised usage data to help us understand how the site is used and improve it. (kinesiologyassociation.org)
3. How we use your information
We use personal data for purposes including:
Responding to enquiries and requests
Administering the website and improving user experience
Delivering content and services requested by you
Complying with legal obligations
We will not use your personal data for marketing unless you have expressly consented to receive such communication.
4. Lawful bases for processing (UK GDPR)
Under UK GDPR, we process personal data under the following lawful bases:
Legitimate interests: to operate and improve the website
Contractual necessity: where processing is required to provide services you request
Legal obligation: where required by law or regulation
Consent: where you have provided explicit consent (e.g., for cookies)
5. Use of cookies and similar technologies
We use cookies and similar technologies to improve the functionality of our website and collect analytics data. We describe this in more detail in our Cookie Policy, which is linked from our footer and cookie banner.
You can manage or withdraw consent for cookies through your browser settings or via any cookie consent tool we provide.
6. Sharing and disclosure
We do not sell, rent, or share your personal information for marketing purposes to third parties.
We may share data:
With trusted service providers who support our website
Where required by law or in response to lawful requests by public authorities
All third parties are required to handle your data securely and not use it for their own purposes.
7. Data retention
We keep personal data only as long as necessary:
Enquiry or contact data: up to 12 months after last contact
Analytics data: retained according to Google Analytics settings
Other data retained as required to fulfil contractual or legal obligations
8. Your rights
Under the UK GDPR, you have rights including:
Right to access your data
Right to correct inaccurate data
Right to erasure (in certain circumstances)
Right to restrict processing
Right to object to processing
Right to data portability
Right to withdraw consent
Right to complain to the ICO
For more information, visit www.ico.org.uk.
9. Data security
We use appropriate technical and organisational measures to protect your data against unauthorised access, alteration, or loss.
10. Third‑party links
Our website may link to external sites. We are not responsible for the privacy practices or content of those sites.
11. Changes to this policy
We may update this Privacy Policy from time to time. The updated policy will be available on our website.
12. Governing law
This policy forms part of our Website Terms & Conditions and is governed by the laws of England and Wales. (kinesiologyassociation.org)
The Kinesiology Association is registered with the Information Commissioner’s Office (ICO).
Registration number: CSN8748067
2. Personal information we collect
We may collect and process the following information:
a) Website visitors
IP address
Browser and device information
Pages visited and usage data (via analytics cookies)
b) Enquiries from the public
When you contact us via a form, email, or telephone, we may collect:
Name
Organisation (if applicable)
Email address
Telephone number
Postal address
Any information you choose to provide in your message
c) Members
For members, we process additional information required to administer membership services. This is covered in more detail within member-only areas of the website.
Professional-level members may have certain contact details published in online directories. Members can opt out of directory listings at any time.
3. How we use your information
We use personal information to:
Respond to enquiries and requests
Administer memberships and member services
Maintain professional directories
Improve our website and services
Meet legal, regulatory, and accounting obligations
Ensure the security and proper functioning of our website
We do not use enquiry details for marketing unless you have explicitly consented.
4. Lawful bases for processing (UK GDPR)
Under UK GDPR, we rely on the following lawful bases:
Legitimate interests – responding to enquiries, operating and improving our website
Contract – administering memberships and member services
Legal obligation – compliance with financial, regulatory, or legal requirements
Consent – where required, such as for certain cookies or communications
5. Cookies and analytics
Our website uses cookies to ensure it functions correctly and to understand how visitors use the site.
We use Google Analytics, which places cookies on your device to collect anonymised information about website usage. This helps us improve the website. IP anonymisation is enabled where possible.
You can manage or withdraw cookie consent through your browser settings or via our cookie controls (where provided).
For more information, please see our Cookie Policy.
6. Sharing your information
We do not sell or rent your personal information.
We may share information:
With trusted service providers who support our website and systems (acting under our instructions)
Where required by law or a regulatory or government authority
All third parties are required to keep your data secure and confidential.
7. Data retention
We keep personal data only for as long as necessary:
Enquiry data: retained for up to 12 months after the last contact
Membership records: retained for the duration of membership and for a period afterwards to meet legal and regulatory obligations
Analytics data: retained in accordance with Google Analytics retention settings
8. Your rights
Under UK GDPR, you have the right to:
Access your personal data
Correct inaccurate or incomplete data
Request erasure of your data
Restrict processing of your data
Object to processing
Request data portability
Withdraw consent (where processing is based on consent)
You also have the right to complain to the Information Commissioner’s Office (ICO):
www.ico.org.uk
9. Data security
We use appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or alteration.
10. Third-party links
Our website may contain links to other websites. We are not responsible for the privacy practices or content of third-party sites.
11. Changes to this policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page.
12. Governing law
This Privacy Policy forms part of our Website Terms & Conditions and is governed by the laws of England and Wales.